5 Benefits of an Employee Management System

July 30, 2018

Employee management meeting

As an HR professional, you’re tasked with recruiting, onboarding, keeping up with compliance and making sure everyone gets paid. But that’s just the tip of the iceberg. You’re also charged with developing strategies for improving engagement and increasing retention across your organization. Unfortunately, many HR pros never have the time to focus on the big picture or connect with employees because tedious administrative work often gets in the way. But there’s good news. The key to breaking free and conquering your to-do list begins and ends with the right human capital management technology to help evolve from rigid, cumbersome solutions and automate manual HR processes.

Here are 5 ways an employee management system can help you (and your team) get back that precious time you need to focus on what’s most important.

1. Improve Workforce Management Efficiencies

Relying on manual processes to manage employees can quickly evolve into an administrative nightmare. Tracking information by hand not only increases the likelihood for human errors, but it exposes you to certain compliance risks. And if you’re using unfriendly software that forces you to switch between products and access multiple documents, can you be certain you’re using the most current data? With a fully unified employee management platform that works for you, not against you, you’ll never need to import multiple files and re-key data across different platforms.

2. Employee Engagement

Employee management systems also offer solutions to increase employee engagement and ultimately impact retention. Tools such as Performance Management provides a modern way to track and evaluate employee development. You’re able to work with employees to establish goals, make them feel valuable and develop a path for their success. Because 70% of employees around the country are unengaged, having a tool in place to keep a stimulating organization is a necessity, not a ‘nice to have’.

3. Securing Employee Information

HR databases have become a prime target for hackers. With Social Security numbers, bank account information, check stubs and personal info available within the system, failing to protect critical information can prove costly. And if you’re relying on paper files and spreadsheets to house sensitive data, you could be exposed to the information falling into the wrong hands. The right human resources system should provide you with specific security measures, multi-factor authentication and data encryption just to name a few, to keep your employees’ information safe.

employee-metrics

4. HR Data Analytics & Metrics

HR departments are turning to data to identify insights and solve business challenges like turnover, overtime and headcount. And the right data can open the flood gates for key learnings to help you and your team make more informed decisions. For instance, you might determine that a department has a particularly high employee turnover rate. What’s the root cause? Is there a management issue? Is employee engagement too low? With data analytics, these questions can be accessed, solutions can be developed and results can be measured to not only impact your bottom line but help you gain more exposure to your C-Suite. Executive-level meetings are a show, don’t tell environment. To show the true value an HR department can offer, you need to be able to go to attend these meetings armed with data and action items.

5. Mitigate Compliance Risk

Did you know, that failing to produce a complete I-9 form during an audit can earn you a penalty of up to $16,000 per violation? Compliance is never a given and with the increased number of regulations and audits of organizations, it’s more critical than ever to know what’s required and properly manage regulations so you can stay ahead of litigation. Because workforce management systems are a cloud-based technology with the ability to document and access information from anywhere at any time, providing complete I-9s, W-4s and other compliance and tax documents to auditors can be as simple as a few clicks. Included in these software systems are proactive notifications for when documents are about to expire so you can ensure certifications and necessary compliance documents are current.

Who is Paycor?

Paycor helps more than 30,000 organizations manage their most critical asset, their people. We offer a unified HCM platform, with payroll at its core, that streamlines and optimizes people management. To help us learn more about your business needs and how our HR technology can help, click here to talk to our team.


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